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Administrative Assistant III (Plant-Based)

The Coca-Cola Company

  • Location: Dallas, TX - USA
  • Post Date: 1/1/2019
  • Job Type: FULL TIME
  • Post End Date: January 20 - 2019
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Job ID: R-18410

Position Overview:

This full-time position will provide Payroll and administrative support to the Dallas Syrup Plant and Dallas Syrup Plant Distribution Center (DSDC) teams. Support activities include: purchase order creation, invoice processing, guest registration, office supplies ordering, calendar management, receptionist and coordination of team events.

Function Specific Activities:

Function Related Activities / Key responsibilities:

  • Plant Payroll Processing and Reporting (Including Manual Payroll Adjustments)
  • Correspond with associates and relevant parties to resolve payroll issues
  • Time & Attendance Calibration w/ managers to ensure accuracy
  • Assisting with New Hire Onboarding Process & NEW contractor preparation
  • Security Access Badges Coordinator
  • Facilitating candidate pre-employment testing
  • Managing relationships with applicable vendors and service providers
  • Meeting/Event coordination, logistics and communication
  • Arrange travel and accommodations as needed/required
  • Training Tracking & Reporting
  • Reviewing, organizing, processing and prioritizing incoming and outgoing mail
  • Tracking monthly budgets, processing invoices, and providing appropriate follow-up on payments through SAP and KOBuy
  • Perform monthly P-Card reconciliation for department
  • Ensure office supplies are adequately maintained and create KO Buy shopping carts to order office supplies
  • Provide support for A/P and P-Card transactions to address special needs and/or emergency situations
  • Performing administrative tasks such as correspondence, expense reporting, document retention & filing
  • Maintaining Plant/HR Function Calendar
  • Assisting with ad hoc projects and assignments

Education:

  • High School Diploma or GED required
  • Bachelor's Degree in Business Management, Human Resources or related field highly preferred

Related Work Experience: 

  • At least 3 years relevant work experience in a high demand support role
  • Knowledge of Kronos, KO Buy and SAP are strongly preferred
  • Excellent communication skills, proficiency in Microsoft Office tools and Outlook are required
  • Strong attention to detail and ability to organization self are keys to success in this role

Functional Skills:

  • Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; identifying trends over a period of time.
  • Customer Focus: Making customers (external and internal) and their needs a primary focus of one's actions; developing and sustaining productive relationships.
  • Business Etiquette: Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport.
  • Files Management: Ability to develop organized filing system for maintaining and retrieving departmental records and documentation (i.e., correspondence, reference materials and notes) in paper or electronic format.
  • Specialized Databases: The ability to use Company and/or department-specific databases (e.g., Kronos, SAP, KO Buy, team share-points).

Job Requirements:

Years of Experience:

Growth Behaviors:

  • GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • SMART RISK: Makes bold decisions/recommendations.
  • EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
  • FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply
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