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HR Coordinator

The Coca-Cola Company

  • Location: Issy Les Moulineaux, France - FRA
  • Post Date: 12/1/2018
  • Job Type: FULL TIME
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Job ID: R-21174

Position Overview:

As HR Coordinator you will provide local HR support to Coca-Cola Business Unit in France in close cooperation with the Associates Experience Centers in Poland and Philippines and your key stakeholders including Strategic HR Business Partner and Employee Relations Manager.
In this role you will be expected to act as the local face of the Associates Experience Center and serve as its ambassador in the local market to support seamless delivery of our services and to make sure that the operating model of the Associate Services is followed.

Function Specific Activities:

Key Responsibilities

  • Education and Support for Employees: Educate associates on the Associate Services Operation model to ensure that they are confident in using the HR tools and processes.
  • Employee Records Management: Employee personnel files and records management and administration for the business unit, to meet statutory requirements for government inspection and audits.
  • Wet Signatures: Coordinate getting wet signatures for contracts and other HR-related documents in France, against the chart of authority
  • On-boarding: Collect all necessary documents from new hires and make sure the documents have been filled in and signed as required by the local rules or legislation. Organize and deliver regular on-boarding session for new hires.
  • Coordination of Interns and Working Students Programs: Coordinate the process of recruiting, hiring and administration of interns.
  • Coordination of Temporary Staff: Provide administrative support and coordination of temporary staffing in close cooperation with external agencies and managers.
  • Learning/Training Administration and Coordination: Provide ‘on the ground' support for training delivered locally, in cooperation with            Coca-Cola University/Talent & Development Manager. Coordinate the collection of local training needs and rising the training request to the relevant authorities.
  • Mobility Administration: Provide support to the in-bound assignees with locally required documents (such as visa or work permit) and forms in cooperation with the Mobility team and the vendor.
  • Compensation & Benefits On-site Coordination: Provide support to the C&B team in any related local activities, to make sure that the benefits programs are managed and maintained according to the plans. Provide administration support for leave management and service awards process.
  • Separations: Support local separations process for any required local activities in close cooperation with Separation Analyst, ER and other Associate Services functions. Oversee and ensure the separation checklists are gathered and sent to respective HR team prior to the final separation date.
  • Works councils: Prepare agreements and annual compulsory documents for the works councils
  • Support Local Initiatives: Provide support to locally driven initiatives and events

What you need to be successful

  • Bachelor's degree in Human Resources / Social Sciences or a related field or equivalent related work experience
  • HR Generalist background and/or experience in shared-services organization desirable
  • 2-3 years of experience in HR administration/generalist roles
  • Organized and logical and professional in communications with others
  • English (oral and written) communication fluency essential
  • Focus on timely and consistent execution with quality, strong attention to detail, and ability to multi-task and prioritize
  • Being a change agent - ability to live with and manage ambiguity
  • Curiosity and continuous learning and process Improvement mindset and delivery
  • Continuous networking with colleagues and clients
  • Cross-cultural sensitivity
  • Experience in case management tools usage will be an advantage

Functional Competencies

  • Labor law: Knowledge of the French labor & employment law, especially good understanding of files and records management rules, contracts of employment, social law
  • Files Management: Ability to develop organized filing system for maintaining and retrieving associate records and documentation
  • Customer Focus: Making customers (external and internal) and their needs a primary focus of one's actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer
  • Data Analysis: Knowledge of data analysis methods, which includes the ability to analyze and interpret data
  • Collaboration: ability to work in a virtual team

Job Requirements:

Years of Experience:

1-2 Years Experience

Growth Behaviors:

  • GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • SMART RISK: Makes bold decisions/recommendations.
  • EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
  • FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

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