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Administrative Assistant

The Coca-Cola Company

  • Location: Apopka, FL - USA
  • Post Date: 1/8/2019
  • Job Type: FULL TIME
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Job ID: R-22481

Position Overview:

This role provides administrative support to the General Manager, Leadership Team and associates in a field-based manufacturing location. 

Function Specific Activities:

Duties

  •  Evaluate the most time-effective and cost-efficient method when utilizing courier or shipping services. 
  • Order office supplies and maintain inventory to ensure availability of resources. 
  • Review expense reports and invoices for completeness and accuracy according to Company policies. 
  • Enter expense reports and invoices into department-specific tracking database to generate data for analysis. 
  • Maintain department-specific paper files (i.e., categorized, numeric) for easy access and retrieval. 
  • Answer all incoming phone calls and handle or redirect as appropriate. 
  • Compose correspondence (e.g., memos, e-mails, letters, responses to requests and inquiries) for own or principal signature. 
  • Hand deliver time-sensitive documents. 
  • Manage phone coverage utilizing phone back-up procedures to ensure calls are answered. 
  • Review, organize and distribute incoming and outgoing mail. 
  • Prioritize and process incoming and outgoing mail. 
  • Transcribe memos, messages and meeting notes from dictaphone, voicemail or flip charts for file and/or future reference. 
  • Type, edit and proofread correspondence (e.g., memos, e-mails, letters, text presentations, status reports, briefs, pleadings, motions). 
  • Register, meet and escort visiting guests. 
  • Troubleshoot day-to-day issues (e.g., equipment service issues, missing passport and computer problems) in order to promote the smooth, efficient operation of the department. 
  • Identify internal/external training sources and cross-training opportunities and implement training. 
  • Manage department inventory (e.g., loaner laptop, digital cameras, Omninote) and provide instruction on use. 
  • Maintain and update department-specific library consisting of reference materials, videos, publications, photos, etc. 
  • Discuss operating expenses (e.g., actual, outstanding, projected) with principals to ensure most efficient allocation of financial resources. 
  • Input payroll hours into system to ensure payment to associates or external service providers. 
  • Facilitate onboarding of new hires including I-9 verification, benefits enrollment, payroll, etc. 
  • Manage third party services, such as uniform, cleaning, food trucks, etc. Supervise cleaning crew.
  • Finance support for incoming invoices, PO reqs, and expense reports; this includes logging and routing all incoming invoices from suppliers and vendors
  • Organizing and managing all engagement, such as all employee meetings, community services events and training opportunities, including training records management

Educational Requirements:

  • High school diploma; GED equivalent


Experience Requirements:

  • At least 1 year of related work experience

Job Requirements:

Years of Experience:

3-5 Years Experience

Growth Behaviors:

  • GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • SMART RISK: Makes bold decisions/recommendations.
  • EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
  • FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply
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