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Executive Assistant & Office Manager to EMEA GROUP President

The Coca-Cola Company

  • Location: Dublin, Ireland - IRL
  • Post Date: 1/9/2019
  • Job Type: FULL TIME
  • Post End Date: January 23 - 2019
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Job ID: R-22652

Position Overview:

Position Overview:
Behind great work stand greater people, and the Company is rapidly transforming to be even stronger than before. To stay focused as they lead us through this change, our newly established EMEA Group Office and EMEA Group President will need help staying organized. As the senior executive administrative assistant for this office, you will need superior organizational skills, have an appetite for juggling multiple balls at the same time knowing that whatever you planned/organized may change and need to be re-planned, demonstrate executive presence, and have a strong desire to learn from our top leaders. You'll have exposure to the Company's C-suite leaders, senior external executives and more, learning in a fast-paced, ever-changing environment.

:

Behind great work stand greater people, and the Company is rapidly transforming to be even stronger than before. To stay focused as they lead us through this change, our newly established EMEA Group Office and EMEA Group President will need help staying organized. As the senior executive administrative assistant for this office, you will need superior organizational skills, have an appetite for juggling multiple balls at the same time knowing that whatever you planned/organized may change and need to be re-planned, demonstrate executive presence, and have a strong desire to learn from our top leaders. You'll have exposure to the Company's C-suite leaders, senior external executives and more, learning in a fast-paced, ever-changing environment.

Function Specific Activities:

The Work Itself

Your job is to help our EMEA Group President stay incredibly organized, so that he doesn't have to sweat the small stuff and can focus on defining the strategies that will lead our Group through years of success. Managing multiple calendars and not missing a beat is second nature to you. Organization skills are critical, as you'll be scheduling events, conferences, meetings, appointments and more for our leaders. Making international travel arrangements is something you can do in your sleep, while also responding to incoming phone calls and emails from important external and internal leaders.

You are great with multi-tasking. Beyond executive administrative support to our Group President, you will make sure that our newly established Group office properly functions, including inventory and provision of office supplies, interacting with key vendors and landlord, managing the office space, furniture and equipment and creating a great work environment.

You have passion for people, coaching and setting high performance standards. You will be a people manager. You will supervise an administrative assistant and will take the lead in ensuring full administrative support to all senior executives operating in the EMEA Group office.

You live for that “on-the-go” feeling and thrive in high-speed environments. You're okay when curve balls are thrown your way, and you figure out how to make the day flow smoothly as if nothing out of the ordinary ever happened. Working with confidential and/or sensitive information doesn't scare you, because you're not a gossip. Prioritizing work is something you're known for. You're calm, poised, well-spoken, organized, and professional… but you also know how to have a little fun! Sound like you? Great - then we need you!

Success Profile

  • Organization with Flexibility - While organization skills are critical, being flexible is also critical. Priorities shift, and you'll need to be able to shift and stay organized through the chaos. Up for the challenge?
  • Communication - Effectively and professionally communicating over the phone, email, and in-person is a must.
  • Office Management Systems - You will need solid experience with office management systems, online calendars, office equipment and more.
  • Budgets - You will be monitoring expenses and office supply budgets. Accuracy with numbers, timely reporting will be required in this role.
  • Adaptable - The same way a wedding planner must be able to adjust and flawlessly execute a plan B when thrown a curve ball, you'll need to ensure each day flows flawlessly without any hiccups.
  • Love Learning - Be curious and ask for feedback. Ask for opportunities to learn. Speak up when you think something can be done better or more efficiently. Soak up what you can and don't be afraid to let your voice be heard.

Job Requirements:

  • Education: Bachelors Degree or University (Preferred)
  • Years of Experience: Min of 5-7 years experience

Growth Behaviors:

  • GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • SMART RISK: Makes bold decisions/recommendations.
  • EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
  • FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

Job Requirements:

Years of Experience:

Growth Behaviors:

  • GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • SMART RISK: Makes bold decisions/recommendations.
  • EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
  • FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

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